Bouchie Lake Recreation Commission

Facilities Rental Agreement

This AGREEMENT made as of the

BETWEEN:
the Bouchie Lake Recreation Commission (hereinafter called BLRC)
1975 Centennial Rd Quesnel BC V2J 7G6
250-249-5508       Bouchielakerc@gmail.com
AND:

Hereinafter called the Licensee / Renter

1. The BLRC Agrees to allow the licensee / renter to use that part of the Facility described as:

2.

* A public function requires a separate application through your local Municipal Government Authority

3.

4.

Failure to make the deposits may result in the cancellation of this Agreement. If the event is cancelled by the Licensee/Rentor within fourteen (14) days of the scheduled event, the deposits shall be forfeited to the BLRC. If the event is cancelled by the Licensee/Renter within seven (7) days of the scheduled event, the BLRC has the right to require the Licensee/Rentor to pay the total facility rental fee identified in this Agreement.

5. Fees Received & Dates

To be filled out by office

6. Special Instructions

In the event that the Licensee/Renter is a corporation, society or other organization - hereinafter called the organization, the person signing this agreement on behalf of such organization represents and warrants he or she has sufficient power, authority and capacity to bind the said organization. If despite this representation, the person sighing this Agreement does not have the authority to bind the said organization such person hereby covenants and agrees to be personally bound to perform all of the terms and conditions of this agreement including the payment of all monies owing hereunder to the BLRC.
 

Rental Terms & Conditions

1. The Licensee shall provide sufficient personnel to conduct the event in a responsible and safe manner and in compliance with all the laws of the Dominion of Canada and Province of British Columbia and all local and Cariboo Regional District Bylaws. The Licensee shall be responsible for the remuneration to such personnel whether by way of salary, wages, fees or commissions.
2. The Licensee shall provide competent adult supervision at all times throughout the event.
3. The Licensee shall be responsible for the conduct of all persons involved with or attending this event. In particular, the Licensee shall ensure that all persons involved with or attending the event shall at time comply with the terms of the Agreement.
4. The Licensee shall not permit any person to conduct or participate in any lewd, indecent or obscene act or performance.
5. The Facility Manager or such other person or persons designated by him/her to be in charge of the Facility shall have the right at any time to eject from the Facility any persons who is or are creating a disturbance or otherwise in his/her opinion behaving in an objectionable or improper manner.
6. The Facility Manager or such other person or persons designated by him/her to be in charge of the Facility shall have the right to evacuate the Facility if there is a threat of arson, bombing or violence or in the event that, in his/her opinion there is danger to the persons involved with or attending the event. The Owners shall not be responsible to in any way compensate the Licensee for costs, expenses, losses or damages sustained by the Licensee as a result of such evacuation.
7. The usual facility staff will be available for consulting and supervision but will not be available to assist the Licensee in setting up for, or operating the event or for dismantling the clean-up after the event. The Licensee shall reimburse the Facility for the cost of any staff over and above the normal Facility staff which may be required as a result of the Licensee's event or for the cost of staff that become involved with the event beyond the staff person's normal job functions. Nothing herein provided shall in any way obligate the Owners to provide Facility staff or other personnel to assist the Licensee with the event.
8. The Licensee will obtain all required permits or business licenses prior to the event and the Licensee will pay and will indemnify and save the Owners harmless from all royalties, publisher or composer fees, or taxes which accrue as a result of the event.
9. The Licensee will exercise care in the use of the facility and the Licensee shall not use the Facility for any purpose other than stated herein.
10. The Licensee shall use only that part of the Facility indicated herein.
11. Notwithstanding any other provision of this Agreement the Owner may in their sole discretion, limit any activity in the Facility.
12. The Licensee shall not permit any damage, waste, disfiguring, defacing of or injury to the Facility or to any equipment or chattels in or about the Facility. In the event that damage occurs the Licensee shall immediately report same to the Facility Manager or to such person as may then be in charge of the Facility.
13. The Licensee shall keep and maintain the Facility in a clean and sanitary condition at all times during the event and the Licensee will leave the Facility in a clean and tidy condition following the event.
14. The Licensee shall not construct, erect, affix or attach, or cause to be constructed, erected, affixed or attached anything (including decorative materials) to, upon or about the Facility without the prior consent of the Facility Manager or other person then in charge of the Facility.
15. The Owners, by its employees and agents, may, at any time while the Facility is being used by the Licensee, enter upon the Facility and make such alterations, repairs or additions as deemed necessary and the Owners shall not be liable to the Licensee for any inconvenience, loss or damage caused to the Licensee, or anyone attending the Licensee's event, resulting from such alterations, repairs or additions.
16. The Licensee shall comply promptly and at its own expense, with all laws, ordinances, regulations, requirements and recommendations of any and all federal, provincial, municipal, civic and/or other authorities and associations and shall not use or occupy, or allow to be used or occupied the Facility in such a manner to violate any law, ordinance, order, rule, regulation or requirement of any federal, provincial, or municipal government or any department, commission, board or officer thereof. The Licensee covenants to indemnify and save the Owners harmless from any liability, loss, damage, costs, expense, action or cause of action which might result from the Licensee's failure to comply with this clause.
17. The Licensee shall not carry on, nor do, nor allow to be carried on, or done, in or about the Facility any work, activity, act or thing whatsoever which may increase the hazard of fire or liability of any kind, or which may increase the premium rate of insurance or invalidate any policy of insurance of any kind, upon or in respect to the Facility.
18. The Licensee shall observe and comply with all regulations, requirements and recommendations of the Fire Commissioner's office and of the Regional or Local Assistant Fire Commissioner. In particular but without in any way limited the generality of the foregoing:
    1. The Licensee shall not permit overcrowding of the Facility in excess of the limits set by the Regional or Local Assistant Fire Commissioner;
    2. The Licensee shall not permit blocking of any exit, hallway, aisle or fire lane;
    3. The Licensee shall not permit any act or performance involving fire, flame or smoke without the prior consent of the Regional or Local Assistant Fire Commissioner;
    4. The Licensee shall not, without the prior consent of the Regional or Local Assistant Fire Commissioner, permit the operation of any engine, motor or machinery in or about the Facility nor permit the use of oils, burning fluids, camphor, kerosene, naphtha or gasoline for any purpose;
    5. The Licensee shall not, without the prior consent of the Regional or Local Assistant Fire Commissioner, illuminate the Facility by any agent other than electricity;
    6. The Licensee shall not decorate the Facility using any materials prohibited by applicable fire regulations or by the Regional or Local Assistant Fire Commissioner. Without the prior consent of the Regional or Local Assistant Fire Commissioner the Licensee shall not decorate using crepe paper, cellophane, confetti, cotton, cornstalks, leaves, evergreen boughs, sheaves of grain, streamers, straw paper, vines, moss, proliferous foliage or other flammable or combustible materials.
19. The Licensee shall not permit the consumption of alcoholic beverages in or about the Facility unless the same is in accordance with or pursuant to a validly issued liquor license. The Licensee shall not take out a liquor license for any event in or about the Facility without first obtaining the consent of the Facility Manager.
20. The Licensee shall not permit or allow smoking by anyone in or about the Facility except in designated smoking areas.
21. The Licensee agrees that before commencing use of the premises the Licensee shall on each occasion before use inspect the premises and equipment and shall forthwith notify the Facility Manager or other such person designated by him to be in charge of the Facility of any condition that may render the premises or equipment unsafe for use.
22. The Licensee acknowledges and agrees that the owner shall have the sole and exclusive right to operate or lease out all concessions in or about the Facility and shall have the sole and exclusive photography, radio, television and recording rights with respect to the use of the Facility by the Licensee. The Owner retains the right to designate the type of soft drink beverage that can be supplied at any event. The Licensee shall not compete with any concession or permit any one attending its events to compete with any concession without the consent of the Facility Manager.
23. Prior to the use of the Facility the Licensee shall obtain and maintain comprehensive general liability insurance including, without limitation, coverage for the indemnity provided herein, on terms satisfactory to the Owners. The Owners shall be included as named insured.
    
    Such policy shall be written on a comprehensive basis with inclusive limits of not less than $2,000,000.00 per occurrence, including $2,000,000.00 for bodily injury and/or death to any one or more persons including voluntary medical payments and property damage, or such higher limits as the Owners may require from time to time. The policy shall contain a clause, providing the insurer will give the Owners thirty (30) days prior written notice in the event of cancellation or material change. The Licensee shall provide the Certificate of Insurance in a form satisfactory to the Owners ten (10) days prior to the initial use of the Facility as herein defined.
24. The Licensee shall be liable for any damage done to the Facility by the Licensee or by anyone who is in or about the Facility as a result of the Licensee's event. The Licensee, under the direction of the Facility Manager, shall immediately make good any damage done to any part of the Facility. In the event that the Owner shall make good the damage the Licensee shall forthwith pay all expenses or costs (including Owner's staff wages) incurred to effect any necessary repairs, replacements or alterations to the Facility including any equipment or chattels in or about the Facility.
25. The Licensee acknowledges and agrees that the Owner have made no representations as to the suitability of the Facility for the Licensee's event.
26. The Licensee acknowledges and agrees that the Owner has made no arrangements for safekeeping of any money or other valuable item. The Licensee shall be completely responsible for its own security and for the safekeeping of money or other valuable items in or about the Facility. All equipment, displays, monies, and other goods and chattels of the Licensee brought onto or into the Facility shall be the sole responsibility of the Licensee and the Owner shall not be liable for any damage to or loss of such equipment, displays, monies and other goods and chattels from any cause whatsoever.
27. The Owner shall not be liable to the Licensee if the Licensee is denied access to the Facility due to labor dispute, mechanical failure or other cause. In such case the Licensee may cancel this Agreement or the unexpired term of this Agreement but the Owner shall not be liable for any damages suffered by the Licensee as a result of such cancellation or denial of access to the Facility.
28. If the Licensee is in breach of any provision of this Agreement the Owner, acting through the Facility Manager or other person then in charge of the Facility, may, without any form of notice to the Licensee, cancel this agreement and the Licensee shall forthwith leave the Facility and cause all of it's servants, employees, agents licensee, invitees and anyone else in and about the Facility as a result of the Licensee's event to leave the Facility. In the event that the Licensee shall not leave the Facility forthwith after the said cancellation of this Agreement the Owner may eject the Licensee and anyone in and about the Facility as a result of the Licensee's event. Notwithstanding such cancellation the Licensee shall remain liable to the Owner for payment of all monies owing to the Owner pursuant to this Agreement.
29. The Licensee undertakes and agrees to remove all the goods and chattels of the Licensee on or before the termination of this agreement unless otherwise approved in writing by the Owner. In the event that the Licensee shall fail to remove such goods and chattels as aforesaid, the Owner may remove and store goods and chattels at the expense of the Licensee and the Owner shall not be liable for any damage or loss of the said goods and chattels during such removal or storage or both.
30. The Licensee may not assign any of the rights granted it by this Agreement to any other person or organization, nor sublet or grant sub-licenses in respect of the Facility or any part thereof. The Licensee will not permit any other organization to use the Facility pursuant to this Agreement.
31. If more than one person is named as Licensee in this Agreement then each such person is severally liable to the Owner for the performance of all the covenants of the Licensee herein, and the Owner may, in its discretion commence Court proceedings and proceed to judgement against any one or more such persons without merging or extinguishing its right to proceed against the others.
32. In this Agreement any reference to the singular includes the plural and vice versa and any reference to the masculine gender including the female and neuter genders and vice versa.
33. Time shall be of the essence of this Agreement.
34. In the event of a dispute as to the interpretation of this Agreement, the Licensee shall be bound by the interpretation by the Owner.